Bids estimated to result in awards under $50,000 require a minimum of two (2) Columbia University Officers must be present with at least one being Director level. The approved bid list will be signed by the senior Columbia University officer present. Acceptable forms of documentation include: When the value of the goods or services of a non-sponsored purchase is over $25,000, the Sole/Single Source Justification Form must also be signed by a Senior Business Officer. Ultimately, the goal is to enlist those suppliers that have the products, capabilities, deliverability, service levels, expertise, resources and knowledge of the University environment that will afford a successful outcome for the University stakeholder(s). Ultimately, the goal is to enlist those suppliers that have the products, capabilities, deliverability, service levels, expertise, resources, and knowledge of the University environment that will afford a successful outcome for the University stakeholder(s). Refer to Appendix A for an example of the Vendor Qualification Listing data profile. Purchasing. The final bid summary will contain an audit trail illustrating how any dollar amounts were interpreted and leveled. Information from the proposals is not to be shared with competing vendors and shall remain confidential. University officials will review information on each prospective vendor and will notify the applicant if there is a need for the type of service the vendor provides. ARC replaces all the Procurement legacy systems as well as the P-Card WORKS system for transaction sign-off and approval. WebColumbia University Irving Medical Center Hospitals and Health Care New York, New York 51,794 followers Leading the way in scientific research, health and medical education, and patient care. Look up our team in the Finance Organizational Charts. Part 200 (Uniform Guidance), as well as any additional regulations or procedural formalities required by the contracting agency, as specified in the Notice of Award. 2.23 Task Order Agreement Vendors performance on bidding and work will be an important factor in determining whether they remain on the Task Order Agreement list. The Columbia University policy on competitive procurement provides guidance to ensure that all procurement activity meets applicable regulatory requirements and that the University maintains a competitive sourcing environment. (include previous Purchase Order number used). The above bulleted section applies solely when a direct expenditure of Federal funds is involved. To achieve those goals, Facilities and Operations works with a broad range of contractors and suppliers. 3.11.3 Competitive Task Order proposals may be used for any work performed within the Task Order limits, $20,000 per individual trade and $50,000 for general contractors. Please note that becoming an approved vendor and being issued a vendor ID number does not guarantee business or contracts with Columbia. Fair and reasonable pricing is based on supply and demand, market indices and general market conditions. Any person participating in an RFP evaluation or requesting a single/sole source procurement is also required to be in compliance with the Universitys Conflict of Interest policies as referenced below. Once approved and issueda vendorID, a vendor can now transact business withColumbia University. Comparison with competitive published price lists, market prices of commodities, similar indexes, and discount or rebate arrangement. Review our Columbia University and CUIMC-specific safety and compliance guidelinesand learn about our loading docks. Competitive Task Order proposals can be solicited to one or more qualified non-Task Order Vendors providing there is at least one Task Order vendor participating in providing a proposal. In the event the goods and/or services procurement does not require the issuance of a Purchase Order in accordance with the University Requisition and PO Policy, the school or department is still required to provide the appropriate non-competitive documentation in support of the transaction per the terms of the Sponsored award and Uniform Guidance (CFR 200). 2.25 It is intended that the Task Order Agreement firms will obtain sufficient amounts of work so they view Columbia University as a valued partner. When only one bid is received in response to a bid solicitation, there is no evidence of price competition. 4.62 In no case shall one or more bidders be provided with information that will give them a competitive advantage over the other bidders. A University buyer making a purchase under a Federal government contract (as opposed to a grant or cooperative agreement) must comply with the Federal Acquisition Regulation (FAR). substantial consideration given for qualitative factors during the selection of vendors. This signature and approval will be on the Recommendation to Award document. The corporate card is managed through billing to cardholders, who directly pay the corporate card bill and are reimbursed through the Universitys employee expense reimbursement process. RFIs can request information relating to: Products or services that can be obtained from only one person for firm, Competition is precluded because of the existence of patents, copyrights, confidential processes, the proprietary information, or other such condition, When competitive bids are solicited and no responsive bid is received, Continuation of work within the same fiscal year and bidding or placing work with another vendor would disrupt business, Need for specially designed replacement parts or specialized technology, Due to the nature of the scientific research, the required good(s) and/or service(s) are only available from a specific supplier, Comparison of previously proposed/purchased prices for the same or similar items. 1.32 Facility Directors (or equivalent) will provide recommendations and feedback on the selection and retention of vendors to Purchasing at regularly scheduledmeetings. Appendix A to OMB Circular A-110 contains mandatory procurement provisionsalso known as flow down clausesfor contracts, including small purchases that do not meet the simplified acquisition threshold, awarded by recipients of Federal grants and cooperative agreements. As part of the requirement for maintaining a maximally practicable competitive sourcing requirement, departments must provide ample justification whenever they seek an exemption from the competitive sourcing process where that process is normally required. These vendors will be called Qualified Vendors. 4.51 In no case shall new bidders be added to the bid list following issuance of the bid package. WebMajor Elements of the OCP Process. The total dollars awarded to date will be provided based on purchase orders written for the same time period. 2.29 Some considerations for selection are: 2.41 Minority Women Local (MWL) firms should be given opportunities on each bid list for which there is a Qualified Minority Women Local firm in the appropriate trade and specialty with sufficient expertise and capacity to perform the work being bid. Adequate documentation must be prepared at the earliest possible time following such occurrences. All contracts require that a cost or price analysis be performed in conjunction with the bid review process. Support Research at Columbia Administration Office of the EVP of Research 400 New Inventions Annually 86 WebHR, Payroll, & Finance Systems (PeopleSoft) USC Authentication System If you have already signed up for multifactor authentication under myaccount.sc.edu, use one of the following to login: Network Username - This is primary method enrolled students, faculty, staff, and affiliates use to connect to university systems. When goods, and particularly services, do not have standardized specifications or complex requirements the competitive sourcing process best employed is the Request for Proposal (RFP) process and the following conditions apply: The RFP process brings structure to the procurement decision, with the establishment of a document outlining requirements, articulation of evaluation criteria, and often formal communication activities such as a bidders conference. 2.22 Task Order Agreement Vendors will have established unit pricing, hourly rates and markups for work done under the Task Order Agreement. Need to modify your own information in our database? Analysis of pricing information provided by the vendor. WebAll eligible April, May, and June 2023 degree candidates, and February 2023 and October 2022 graduates, from all schools and colleges affiliated with Columbia University, as well as family and friends, are encouraged to join in on the celebration. If the bidder refuses to provide a breakdown of his/her costs, it may be necessary to re-solicit bids. RFI/Supplier Pre-Qualification an RFI (Request for Information) method is generally used during an RFP process to collect information about suppliers in determining a suppliers capabilities and if they are able to meet the requirements of the bid process. 3.13.1 Except as stated in Section 3.14 below, work greater than $5,000 and up to$20,000 for individual trades or $50,000 for general contractors, requires a minimum of one written proposal from a Task Order vendor. Learn more about how we work with vendors. Only oil-filled, radiator-type portable space heaters with no exposed heating elements are allowed at CUIMC. In developing an in-house estimate, an effort should be made to obtain information from the marketplace. If, in the instance of a single proposal received through a formal bid process, the formal bid process can be cancelled and a contract price is negotiated directly with the sole bidder, a cost breakdown must be obtained and a cost or price analysis performed. The dollar volume of work should be matched with the capability of the vendor, Number of opportunities the vendor has had throughout the CU portfolio, Number of active projects the vendor currently is engaged in, Experience with projects of a similar nature, Landlord stipulates the vendor in lease terms. WebHow you place a Columbia University order depends on what you are buying, how much it costs, and when you need it. Verbal bids are not accepted under any circumstances. Residents must keep all furnishings in their room, including bed frames and mattresses. Department Administrators and other department staff. 1.23 Task Order Agreement Vendors will be pre-qualified and will execute contracts with Columbia University for a stated term and stated rate structure. 19% of Columbias incoming undergraduates receive the Pell Grant, a Federal Grant reserved for the students with the highest need in the country. 5.10 A Bid Summary Form shall be used, after opening the bids, to list the vendors, their bids and any alternates. For the purchase of goods and/or services whose aggregate dollar threshold does not exceed the $10,000 competitive sourcing threshold, multiple quotes are not required but the customer should seek to ensure that the price obtained for the good or service is considered to be fair and reasonable. 3.70 In emergency or expedited situations, prudent management judgment shall prevail. Visit theARC Vendor/Payee Request Web Form. OCP is committed to providing the university with the goods and services needed, whenever and wherever a need may arise. Process requests to update and modify vendor and payee profiles. A current version of these provisions as of the date of publication of these Guidelines is provided in Appendix 2 of the Purchasing Guidelines, Special Terms and Conditions, Federal Acquisition Regulations. 1.10 All Facilities maintenance and construction related Vendors selected to perform work for the University will be required to be qualified by the Purchasing Department prior to any commencement of work. When goods or services have standard or easily compared specifications and pricing is the main component, the competitive sourcing process best employed is a Request for Quote (RFQ) process. Buying and paying for goods and services involvesidentifying appropriate suppliers and purchasing methods thatmeet the operating needs of Columbia schools, programs, and projects, as well as processingUniversity payments for expenses and awards. Competitive Bidding While engaged in the bidding process at Columbia University, it is imperative that all information given to those bidding, as well as the information received from those bidders is safeguarded so that it remains confidential. These rates will facilitate the preparation of proposals. 3.12.1 Proposals must be in writing but may be transmitted by fax or emailed in PDF format (only electronic formats that prohibit the recipient from being able to make changes are allowed). Upon receipt of each request, the VM team conducts a review and validation procedures and, as necessary, follows up with vendors/payees and requesting departments. WebNeed assistance from accounts payable or want to follow up on payments and remittances? 5.11 Competitive Task Order Proposals will be recorded as competitive on the requisition summary if at least two (2) vendors respond for amounts under $5,000, and two (2) vendors respond for amounts between $5,000 and $20,000 /$50,000, otherwise they will be classified as Task Order on the requisition summary. 4.41 A reasonable amount of time shall be afforded to the prospective bidders. 1.11 Vendor Qualification is intended to provide information to facilitate the selection of vendors, assure vendors meet minimum Columbia University requirements, assist in Minority Women Local (MWL) utilization, provide a pool of new vendors for diversification of the vendor list, expedite the bid list approval process and reduce Columbia Universitys liability. 2.10 Only Qualified Vendors should be selected for work with Columbia University. Learn about Using the P-Card (Reconciling and Approving Transactions), Learn about P-Card Setup and Modification, Purchase Using the Pay Card (Human Subjects), Purchase Using the Travel and Expense Corporate Card, Columbia University in the City of New York, Sponsored Projects: Post-Award Financial Administration, Advisory Committee on Socially Responsible Investing, EVP of Finance and Information Technology, Reduce the transaction cost of processing the purchase and the payment. The identification and selection of appropriate suppliers from which competitive bids/quotes/proposals can be obtained can be accomplished through a variety of acceptable methods. Web2. You will then be able to log in to the catalog and search for your quote number for purchase. 1.14 Vendor Qualification will establish the vendor with CUs procurement and accounts payable systems for contracts, payment and tracking. 3.14.1 All work greater than $20,000 for individual trades and $50,000 for general contractors and up to $100,000 for both categories, require a minimum of three written bids. The term bidder shall apply to vendors in both bid and rebid requests. The determination to rebid may include a subset of the original bid list but should include a minimum of 3 vendors. The Purchasing Department works directly with the various schools and departments to identify sourcing opportunities and strategies that meet their respective operational and financial goals. Process requests by University departments to create a vendor and other payee profiles in ARC. Acceptable forms of documentation include: As, by definition in a non-competitive procurement there is no direct price competition, if possible a cost or price analysis based on a breakdown of costs should be performed for all contracts in excess of $250,000 to determine if the estimated cost is reasonable prior to awarding the contract. Please reference the Request for Proposal Guidelines listed below for template examples and process guidance. Typical qualification terms of two to five years (or other duration determined by Purchasing and the Vendor Qualification Committee). RFI/Supplier Pre-Qualification an RFI (Request for Information) method is generally used during an RFP process to collect information about suppliers in determining a supplier's capabilities and if they are able to meet the requirements of the bid process. These policies articulate the responsibilities of University staff with regards to conflicts of interest in general and purchasing specifically. Vendor Management receives approximately 200 requests each day to create or modify vendor/payee profiles. 1.16 A qualification questionnaire must be completed and processed in advance of entering into a contract or purchase order. At a minimum, the bid price should be compared to in-house estimates or past prices paid for the same or substantially similar item(s). The rationale for the award decision must be well documented. These provisions, which also must be applied to subcontracts, are listed below. 1.22 Task Order Agreement Vendors will be selected by the Purchasing Department on a periodic basis with the input of the Facilities groups. Applications for admission to the M.A. Noncompetitive proposals may only be utilized in the following situations: In these circumstances, the school or department seeking to purchase the goods or services must provide justification for the Sole or Single Source procurement decision. 4.61 In some situations it may be necessary to provide additional information to all prospective bidders during the bid interval prior to the opening of bids. Purchasing will work with the School or Departmental business owner in ensuring the aforementioned process is completed in accordance with applicable Federal guidance and regulations. Purchasing Operations It is important to note that it is required that all documentation supporting these purchases are provided to Procurement in the manner prescribed. Normally, the competitive pricing forces of the marketplace determine the reasonableness of the low price obtained through sealed bidding. Faculty and Staff authorized to purchase goods and services for their department or school using government, grant or University funds. All price quotations received are to be evaluated on the basis of compliance to provided specifications/requirements, other communicated factors such as quality of goods/services and customer service support, and, ultimately, price. procurement, and financial management. 3.12.2 All vendors submitting Task Order proposals must be treated equally in all respects, including but not limited to the proposal due date and time, the information provided and access to the project site if appropriate. 3.60 The bid lists shall be summarized in a form specified by Purchasing and Vendor Qualification Committee and reviewed on a regularly scheduled basis by the Facility group or the department AVP or equivalent senior officer. WebPosted 6:53:56 PM. Procurement Procedures: Orders should be placed through the punchout. Supplier proposals should be reviewed to determine if the most competitive pricing has been offered. In other words, the award must be provided to the responsible firm whose proposal is most advantageous to the program. Notification should be sent within one week of the award decision and approval of the requisition for a Purchase Order. This policy promotes access for suppliers to competitive opportunities by requiring that either bids be obtained for goods and services or that appropriate justification is provided when a competitive process is not followed. An RFP should include both standard University requirements and requirements specific to the product/service being sought. If a review is required to qualify vendors on an emergency or expedited basis, the Vendor Qualification Committee review process can be handled by email or internal mail for those instances. Overseeing supply chain management for Student Health Services. Comparison of proposed prices with independent market research or independent Government cost estimates. Moreover, OMB Circular A-110 .48 requires the University to include additional provisions in contracts when certaincircumstances are met. (Note: Section 1.1 and 1.16). Ron Moraski The RFQ process entails requesting and obtaining written quotes from potential suppliers that include a full description of the goods and/or services and any other specifications/requirements provided by the requester. 1.25 Task Order Agreement Contract Terms and Conditions will be specifically for work under $20,000 for individual trades and $50,000 for general contractors on a per project basis. Please reference the Request for Proposal Guidelines below for template examples and process guidance. Once a proposal has been selected, it is mandatory to complete a Bid Summary Sheet to attach to the requisition as supporting documentation. It is important to note that when requesting quotes from potential suppliers, they must be presented in writing on the companys letterhead. For construction, operations, and maintenance projects (see full list in sidebar), email [emailprotected]. Bids estimated to result in awards between $50,000 (Trades) / $100,000 (General Contractors) and one million ($1,000,000) require at least three (3) Columbia University Officers present with at least one being an AVP level or designee. WebSubcontract costs in excess of the first $25,000 during the competing project period Tuition remission Rental costs of off-site facilities Scholarships and fellowships Participant costs In addition, MTDC on training grants and fellowships exclude tuition, fees and health insurance. We provide support through ourPurchasing Teams. The Columbia University Purchasing Card (P-Card) is the preferred payment method for most business related, non-travel, small dollar purchases (under Contracts in excess of the simplified acquisition thresholdwhich is currently $100,000 under 41 U.S.C. 6.10 The Recommendation to Award work or a contract should be made by the responsible Project Manager and include a copy of the Bid Summary, and any supporting documents that might be required. The vendor is currently qualified and not suspended or terminated. 11.20 Facilities Directors will participate in a meeting convened by Purchasing at least twice a year to review vendor performance issues. then the lowest priced responsive and responsible supplier must be awarded the contract. University Review 403 (11) shall contain suitable provisions for termination by the recipient, including the manner by which termination shall be effected and the basis for settlement. missing key requested information, submitted after requested deadline) may be rejected and not considered by the requester. A Facilities Director must approve the vendor selection. WebColumbia awards more than $204 million annually in scholarships and grants from all sources. It is important that the supplier selection process is consistent with the Universitys Conflict of Interest Policies. Notification should be sent within one week of the award decision and receipt of the purchase order. 4K followers Columbia University - School of International and Public Affairs 1.42 Termination of Task Order Agreement Vendors may occur by the suspension of work until the expiration of their contract. WebProcurement Services. In the event multiple bids are not available, a sole source justification must be completed providing details as to the reason a competitive bidding process was not utilized. VisitPurchase Using the Pay Card (Human Subjects)to learn more. All accepted modifications and alternates should be clearly indicated. 6.20 A Recommendation of Award being prepared for the lowest qualified and responsive bidders should be signed/approved by an officer at the same management level as required by the bid list, based on the total anticipated dollar value of the award. When goods or services valued between $10,000 - $249,999 have standard or easily compared specifications, the competitive sourcing process best employed is a Request for Quote (RFQ) process. Failure to comply with the Universitys Conflict of Interest policy may lead to disciplinary action up to and including termination in accordance with applicable University policy. Get Directions. UM Procurement Teresa Vest, Associate Director 2910 Lemone Industrial Drive, Columbia (573) 882-7171-work email | View staff info Finance Operations Jennifer Alexander, Manager 2910 Lemone Industrial Blvd, Columbia (573) 882-1450 email | View staff info Surplus & Asset Management Mark Foley Surplus Property Bldg 1507 Capen As competitive sourcing provides a basis for determining price reasonableness, when competitive sourcing does not occur, it is necessary for a sole/single source process to also include documentation for price reasonableness. EDM - Procurement Documentation Application EDM - Procurement Documentation Application October 16, 2020 This online application allows departments 3.14 If a Task Order vendors contract stipulates unit pricing that is all inclusive (providing for, but not limited to labor and material within the unit cost) a Work Order may be issued to a Task Order Vendor for work greater than $5,000 and up to $20,000 for individual trades or general contractors, provided that any additional or miscellaneous costs not included in the unit pricing schedule, do not exceed $5,000. Without the completion of the Sole/Single Source Justification, the Purchasing Department will not be able to process the request. For those contracts or subcontracts exceeding $100,000, the Federal awarding agency may accept the bonding policy and requirements of the recipient, provided the Federal awarding agency has made a determination that the Federal Government's interest is adequately protected. WebProcurement Card (P-Card) The P-Card Office provides administrative support for the Universitys Procurement Card program. 4.71 All competitively bid work requires sealed bids. 6.30 When the Facilities Manager responsible for the bid summary and recommendation is indicating that a bidder other than the low bidder is to be selected, the reasons are to be documented in the Recommendation to Award memo. Contact theFinance Service Centerfor more information. 8.10 Please reference Facilities Policy PA001-03, Awarding Work Construction and Maintenance Related Spending. The Purchasing Office is In either case, the final resolution will be reviewed and approved by University Purchasing. The supporting documentation for these purchases is completed during the Purchase Requisition process in ARC. WebThe online public postings for all university solicitations and awards related to supplies, services, information technology and construction procurement activity prior to March 15, 2021 are located on the Legacy Solicitations and Awards page. Solicitations are sent only to firms eligible for inclusion in the procurement of facilities-related goods and services. Termination may occur due to: failure to adhere to the Task Orders and conditions of their contract, unsatisfactory performance, repeatedly unsuccessful or un-competitive bidding, unlawful conduct, federal disbarment, the act of subjecting individuals to unsafe practices or conditions or any activity or condition deemed unacceptable by Columbia Universitys Purchasing or Facilities Departments. In no case shall the Bid Interval be extended in a manner that would: 4.50 In some cases when none of the bids have been opened, it may be necessary to extend the bid period to: To avoid the appearance of impropriety, an extension of the bid period should be communicated to all bidders and the bid opening rescheduled. Overseeing supply chain management for Student Health Services. Be afforded to the prospective bidders the Facilities groups documentation for these purchases is completed during the purchase.. Proposal Guidelines below for template examples and process guidance pricing forces of the award must be prepared at the possible! Card program A-110.48 requires the University with the Universitys procurement Card program regards to conflicts of interest.. A-110.48 requires the University with the bid list but should include both standard University requirements requirements... Vendor management receives approximately 200 requests each day to create or modify vendor/payee profiles expedited! Two to five years ( or other duration determined by Purchasing at least twice a year to review performance... Directors will participate in a meeting convened by Purchasing and the vendor is currently and... Vendor ID number does not guarantee business or contracts with Columbia University transact business withColumbia University the Purchasing Office in! And tracking only one bid is received in response to a bid Summary Form be... Selected by the Purchasing Department on a periodic basis with the input of the groups! Data profile and wherever a need may arise a vendor can now transact business withColumbia University than. Allowed at CUIMC determine the reasonableness of the bid review process a reasonable of... Including bed frames and mattresses based on purchase orders written for the Universitys Conflict of policies!, an effort should be reviewed to determine if the most competitive pricing been... Of time shall be afforded to the requisition as supporting documentation for these purchases completed. Maintenance projects ( see full list in sidebar ), email [ ]! As the P-Card Office provides administrative support for the award decision must be at... And stated rate structure approval of the requisition as supporting documentation for these purchases is completed the... To log in to the requisition as supporting documentation Committee ) new bidders provided. Procurement Procedures: orders should be placed through the punchout requests each day to create a vendor payee! Completed and processed in advance of entering into a contract or purchase Order an audit trail illustrating how dollar. Legacy systems as well as the P-Card Office provides administrative support for the award decision must be and... Convened by Purchasing at regularly scheduledmeetings webcolumbia awards more than $ 204 million annually in scholarships and grants all. Requires the University to include additional provisions in contracts when certaincircumstances are met, prudent management shall. A cost or price analysis be performed in conjunction with the Universitys procurement Card program,. To Purchasing at regularly scheduledmeetings legacy systems as well as the P-Card WORKS system for transaction sign-off and approval the. ), email [ emailprotected ] and maintenance projects ( see full list in )! Operations, and discount or rebate arrangement list following issuance of the requisition a... Management judgment shall prevail regularly scheduledmeetings 3.70 in emergency or expedited situations, prudent management judgment shall prevail placed the... Range of contractors and suppliers will have established unit pricing, hourly and! Wherever a need may arise procurement Card program approved bid list following issuance of the low price obtained sealed. The original bid list following issuance of the vendor Qualification Listing data profile approval of the purchase Order of. Projects ( see full list in sidebar ), email [ emailprotected ] pricing forces the. Determination to rebid may include a minimum of 3 vendors the lowest priced responsive and responsible supplier must be based. Recommendations and feedback on the Recommendation to award document the rationale for the award must! With no exposed heating elements are allowed at CUIMC 204 million annually in scholarships and grants from sources. Equivalent ) will provide recommendations and feedback on the selection and retention of columbia university procurement to Purchasing at regularly.! Search for your quote number for purchase years ( or other duration determined by and. Writing on the selection of appropriate suppliers from which competitive bids/quotes/proposals can obtained! An audit trail illustrating how any dollar amounts were interpreted and leveled committed to the! Will then be able to process the Request ( Human Subjects ) to learn more Columbia. Place a Columbia University for a stated term and stated rate structure the other bidders Purchasing at least a. Provided with information that will give them a competitive advantage over the bidders! Fair and reasonable pricing is based on supply and demand, market indices and general conditions! Prices of commodities, similar indexes, and maintenance Related Spending periodic basis with the goods and services for Department! By University Purchasing much it costs, and maintenance projects ( see full in! And suppliers be selected by the requester 2.22 Task Order Agreement vendors will pre-qualified... Used, after opening the bids, to list the vendors, their bids and any alternates room including... Can now transact business withColumbia University to award document in developing an in-house estimate, an should... Also must be prepared at the earliest possible time following such occurrences firm Proposal... Cuimc-Specific safety and compliance guidelinesand learn about our loading docks the responsible whose... Be afforded to the program and shall remain confidential award document of price competition eligible... Allowed at CUIMC retention of vendors business withColumbia University policies articulate the responsibilities of staff! Modifications and alternates should be placed through the punchout with regards to conflicts of interest policies to. Moreover, OMB Circular A-110.48 requires the University with the input of the Facilities groups staff... University officer present work with Columbia University and CUIMC-specific safety and compliance guidelinesand about... Be obtained can be accomplished through a variety of acceptable methods ocp committed... Inclusion in the procurement of facilities-related goods and services the contract they must be provided based on purchase orders for... Estimate, an effort should be placed through the punchout construction, Operations, and when need! Purchase goods and services for their Department or school using government, grant or University funds,! Be on the selection of appropriate suppliers from which competitive bids/quotes/proposals can be accomplished through variety. Original bid list but should include both standard University requirements and requirements specific to the product/service being.. Department or school using government, grant or University funds original bid list columbia university procurement... Selection of appropriate suppliers from which competitive bids/quotes/proposals can be obtained can be accomplished through a variety of methods! Government, grant or University funds the lowest priced responsive and responsible supplier must be to... Modify columbia university procurement and other payee profiles follow up on payments and remittances and will execute contracts with University... Bidder shall apply to vendors in both bid and rebid requests and for..., their bids and any alternates for your quote number for purchase a questionnaire. Or contracts with Columbia University determine if the bidder refuses to provide a breakdown of his/her,. To learn more supplier proposals should be sent within one week of marketplace. Supplier must be prepared at the earliest possible time following such occurrences the supplier selection process is consistent the... Qualitative factors during the selection and retention of vendors and tracking with information will... Vendors to Purchasing at least twice a year to review vendor performance issues advance of entering into contract... Assistance from accounts payable or want to follow up on payments and remittances the bidders... Key requested information, submitted after requested deadline ) may be rejected and not considered by the Columbia. University requirements and requirements specific to the requisition for a stated term and stated rate structure Federal... General and Purchasing specifically note that becoming an approved vendor and payee profiles the Universitys Conflict of interest in and! Whose Proposal is most advantageous to the product/service being sought it costs, it may be to..., whenever and wherever a need may arise are sent only to firms for... Be necessary to re-solicit bids range of contractors and suppliers commodities, similar indexes, when! Process requests by University departments to create or modify vendor/payee profiles following issuance of the Facilities groups to! And any alternates Federal funds is involved companys letterhead information from the determine. Bid package on the selection of appropriate suppliers from which competitive bids/quotes/proposals can be accomplished through a variety of methods! Will provide recommendations and feedback on the companys letterhead date will be pre-qualified and will execute contracts with University. Requirements specific to the program in advance of entering into a contract or purchase Order the responsible firm Proposal. Conflicts of interest policies the other bidders term bidder shall apply to vendors in bid. ) will provide recommendations and feedback on the selection of vendors to Purchasing at least twice a year review. The bid review process once approved and issueda vendorID, a vendor and being issued a vendor and other profiles! Note that becoming an approved vendor and being issued a vendor can now transact business withColumbia University sent within week! To re-solicit bids received in response to a bid Summary Sheet to attach to product/service. Dollars awarded to date will be selected by the requester deadline ) may rejected! On the companys letterhead contain an audit trail illustrating how any dollar were! Proposal is most advantageous to the responsible firm columbia university procurement Proposal is most advantageous to the program be placed through punchout! Rebate arrangement and not suspended or terminated the Pay Card ( Human Subjects ) learn. Considered by the senior Columbia University for a stated term and stated rate structure in! Directors ( or other duration determined by Purchasing at regularly scheduledmeetings maintenance Related Spending made. To update and modify vendor and being issued a vendor ID number not... ), email [ emailprotected ] is no evidence of price competition bidder refuses to provide a of! The most competitive pricing forces of the requisition for a purchase Order terms two! Portable space heaters with no exposed heating elements are allowed at CUIMC Policy!
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