19. Use case: Handling and avoiding conflicts. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 65. When suggesting new ideas, anticipate resistance among the others. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Behavioral ground rules are more useful. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. [AWEbr[aTrR@#eR@EQ|l*N-0;MQ syXbcRJH%uA3Vvk`0euS8=""Xz&dNuz]J!.z+qSH 'BYDN9 Remember and use basic rules of brainstorming. Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). 0000068101 00000 n This creates important buy-in from participants and increases the chance that these rules are followed. It instantly allowed us to engage a broad audience and gain feedback that we wouldnt have otherwise been able to hear., MeetingSift iseasy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information., MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier., MeetingSift provides all participants with an opportunity to share their views in their own words in real timeincluding contributions from those who dont usually speak up., Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used., We cannot say enough about how effective MeetingSift is in bringing together people to address mutual interests.. Remember and use basic rules of brainstorming. 0000001553 00000 n Share the selections.. Blow a whistle to announce the end of the 3 minutes. 0000001574 00000 n Good ground rules create a productive and calm learning environment. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Return on time after breaks. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. 0000009462 00000 n Treat all meeting participants with the same respect you would want from them. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. This ground rule strengthens the importance of being inclusive and making space for other - often quiet and hesitant - participants. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Handle conflicts during discussions in a healthy way. The term originally comes from baseball. 2. Accelerate your career with Harvard ManageMentor. (These are in no particular order. 0000001227 00000 n Do not waste everyones time by repeating what others have said. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. As a result, discussion can become toxic and can quickly grow into conflict. Training Workshop Ground Rules 1. Focus on applying new skills, not just memorizing information. A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Use MeetingSift for free. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Pay attention to the trainers objectives. At the end of the workshop, share your positive expectations of its future impact. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. Thank you! When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Frequently remind yourself of the goal of the training workshop. 49. 61. A good time for it might be right after you open the meeting and explain the purpose of the meeting. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. Print multiple copies of each page and stack them up for distribution. Review the workshop ground rules as a large group. 35. 0000046636 00000 n Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. Arrive on time for the workshop. After this agreement, the group can stop arguing and move on. Meeting Leader Tips Dont worry about nitty-gritty details. 3. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. 23. Align them with yours. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. 7. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 6. Attend the workshop with positive expectations. 45. There are always a mix of extrovert and introverted people in a meeting. Seek Yes, and approaches. At the end of the workshop, celebrate your collaboration and achievement. Respect the groups time and keep comments brief and to the point. Ask each participant to review all the ground rules in the list and select the two most important ones. How? Post the ground rules in a central location so that everyone can see them. The more tangible ideas are, the easier it is to discuss them. W.A.I.T stands for "Why am I talking?". 0000004543 00000 n "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. During the workshop, carry out any responsibilities assigned to you. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. 5. Avoid hidden agendas. Need help with designing or delivering corporate training initiatives? Decline the invitation to a workshop, unless it is relevant to your role. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. The following are common examples of ground rules. Analyze and discuss ideas, not people. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Refer to these notes during and after the workshop. Ground rules can be changed at any time as long as you abide by the ground <> We can help. 25. 3. Be prepared to contribute to achieving the meeting goals. More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 38. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Speak up whenever the discussion strays from the agenda. If the rules are too many, it is easier for participants to forget them. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Group Dynamics 0000007101 00000 n 0000041686 00000 n 10. During discussions, challenge questionable assumptions and beliefs. 52. Be engaged all the time. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Once stated, anyone in the meeting can say "ELMO!" This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Clearly identify your comments as facts or opinions. 22. This ground rule helps to draw out participants to embrace discomfort. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. Contribute to a single conversation. Blue sky thinking is brainstorming without limits. Celebrate different points of view during workshop discussions. Participate 100% by sharing ideas, asking questions, and contributing to discussions. A calm environment encourages participation and learning. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. 0000004522 00000 n Development of action plans for new ideas and practices arising from the workshop. Note pending issues and schedule follow up meetings as needed. This can have a negative impact on the meeting. After this agreement, the group can stop arguing and move on. Oops! Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. 37. Do your part for staying on schedule. endobj TR]k~ioO. Ask dominant participants to allow others to speak. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Make surethat everyone agrees with the rules. Encourage others to participate. 40. Limit the number of ground rules to 12. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Be responsible for enforcing the ground rules for the workshop discussions. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. Be prepared to contribute to achieving the meeting goals. In the next section, we give you some examples of our favourite ground rules and their use cases. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. Because creative ideas often arise while actively working on or talking about specific topics. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. 2. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. 14. 60. 6. Use a ready-made list of proven meeting rules, like the one we are provided above. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Many teams that have ground rules dont regularly use them. The term originally comes from baseball. Blame or judgment will get you further from a solution, not closer. Be brief when sharing relevant information and ideas. 59. Why are some meetings highly productive while others end up being frustratingchaos? "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Give a single list to each participant. Maintain confidentiality. Be prompt in arriving at the meeting and in returning from breaks. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. 66. Hb```f``Uc` bE800lmoSP P XN[l W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 %PDF-1.3 % Keep in touch with your facilitator and your fellow participants after the workshop. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. 62. Use no more than 10 ground rules. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Make sure your comments are relevant to the purpose of the workshop. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. The two "A"s stand for Adding and Alternatives, which makes this rule easy to remember. Avoid hidden agendas. Ground rules should always be used with a clear purpose. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. 2 0 obj Treat serious topics lightly. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. To be effective, meeting ground rules should be based on research around best practices in the workplace. 68. 0000075234 00000 n "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. There are different types of ground rules. Share this perspective with the others. 4. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Unlimited meetings with up to 25participants in each. 2. 41. 0000061726 00000 n These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. Encourage diversity in ideas, perspectives, and preferences. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. That would include for example listening first, asking questions, looking for a common ground and not making it personal. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Ask the teams to take turns to identify its top two ground rules. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Because creative ideas often arise while actively working on or talking about specific topics. 2020All Rights Reserved | Site by Fix8 Media. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Keep an open mind. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Here's are the ground rules without exception: Show up on time and come prepared. The more tangible ideas are, the easier it is to discuss them. 0000008029 00000 n Explain that each list contains 10 ground rules for effectively participating in training workshops. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. Be inclusive. The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. Park Distractions The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. mtC+ "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Each group should come up with their own set of ground rules. Lets hear them! Give positive feedback to other peoples ideas. Building a list of meeting rules from scratch can be a good team-building activity. Ground rules help to establish the right expectations for the participants of a meeting. Each participant selects the two most important ground rules from the list. Wear a nametag to clearly indicate how you would like the others to call you. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. d:;q^WpfUFC ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. After this agreement, the group can stop arguing and move on. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. 0000008568 00000 n % This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. 0000001976 00000 n As a result, abstract rules create problems if group members have different ideas about how to act respectfully. Team Building The Best Conflict Resolution Books in 2023. How? Treat all ideas as valid and valuable. Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. Share your unique perspectives and experience, and speak honestly. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. But many ground rules undermine one or more of these results. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Keep an open mind toward other peoples suggestions. Sorted by their most common use case. 64. Facilitation: A skill for the future of work? 0000007281 00000 n Earn badges to share on LinkedIn and your resume. Develop action plans for new ideas and procedures from the workshop. These can be designed to encourage productivity, creativity and a respectful environment. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. Come to the meeting with a positive attitude. 0000005673 00000 n Here we would recommend, doing it as early as possible. 20. 3 0 obj If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. 0000002204 00000 n ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. lAd600o```_ @+NPcav30i& 0 S!R endstream endobj 55 0 obj 144 endobj 14 0 obj << /Type /Page /Parent 9 0 R /Resources 15 0 R /Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ] /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj 15 0 obj << /ProcSet [ /PDF /Text ] /Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >> /ExtGState << /GS1 46 0 R >> /ColorSpace << /Cs6 20 0 R >> >> endobj 16 0 obj << /Type /FontDescriptor /Ascent 891 /CapHeight 656 /Descent -216 /Flags 34 /FontBBox [ -568 -307 2028 1007 ] /FontName /AOEMFN+TimesNewRoman /ItalicAngle 0 /StemV 94 /XHeight 0 /FontFile2 44 0 R >> endobj 17 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 32 /Widths [ 300 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMEH+KristenITC-Regular /FontDescriptor 19 0 R >> endobj 18 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 151 /Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0 0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333 389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0 0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500 500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMFN+TimesNewRoman /FontDescriptor 16 0 R >> endobj 19 0 obj << /Type /FontDescriptor /Ascent 1027 /CapHeight 0 /Descent -332 /Flags 32 /FontBBox [ -191 -332 1249 1028 ] /FontName /AOEMEH+KristenITC-Regular /ItalicAngle 0 /StemV 0 /FontFile2 45 0 R >> endobj 20 0 obj [ /ICCBased 47 0 R ] endobj 21 0 obj 564 endobj 22 0 obj << /Filter /FlateDecode /Length 21 0 R >> stream With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. As a result, discussion can become toxic and can quickly grow into conflict. 1. If you don't pay attention it can happen that one person starts to completely dominate the discussion. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). A list of meeting ground rules for meeting and workshops. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Something went wrong while submitting the form. 57. 54. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. 0000061938 00000 n To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. All Rights Reserved. Later, the participants organize themselves into teams, discuss their choices, and come up with two ground rules that are the most important ones. Have you attended a meeting or workshop where things seemed to go sideways? Also explain that you have distributed different lists to different people. Honest and constructive discussions are necessary to get the best results. 0000003179 00000 n It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Stay at the strategic level. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Plan and implement follow-up activities after the workshop. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Do not leave the workshop early. Share time so that all can participate. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Share meeting outcomes with other stakeholders that should be kept in the loop. Because creative ideas often arise while actively working on or talking about specific topics. Stay around to wrap things up. What are some of your ground rules? As a result, discussion can become toxic and can quickly grow into conflict. 27. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Blue sky thinking is brainstorming without limits. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. 1 0 obj Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. Ground rules are a fantastic way, to set the right expectations in a meeting. There are a lot of great, simple ground rules that you can immediately start using in your meetings. 5. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. There are easy to use and don't take long to establish. You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. Meeting How Tos 12. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Respectfully challenge the idea, not the person. Your submission has been received! In the best case, ground rules should feel empowering and logical to participants. 70. Understand other peoples perspectives. Meeting Basics Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Repeats may require the ground rule being restated. [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. 0000004294 00000 n "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Come to the meeting with a positive attitude. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Decline the invitation to a workshop unless it is relevant to your job function.
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